ON THE DAY EVENT MANAGEMENT

1.Pre-Event Setup

• Registration desk setup (welcome booth, player kits, scorecards, giveaways).

• Golf cart assignments and tagging.

• Distribution of scorecards, tees, and event materials.

• Branding setup (banners, tarpaulins, sponsor signages, photo wall).

• Coordination with club staff for course setup.

2. Player & Guest Management

• Registration assistance and guest welcoming.

• Distribution of giveaways and event kits.

• Player briefing (rules, tournament mechanics, tee-off assignments).

• Tee-off marshals and starters.

• Escorting VIPs, sponsors, and special guests.

3. Tournament Coordination

• Shotgun start or sequential tee-off management.

• On-course marshals to assist players.

• Live scoring and leaderboard updates.

• Hole-in-one and special hole contest monitoring (longest drive, nearest to the pin).

• Coordination with referees/officials for disputes.

4. Program & Activities

• Master of Ceremonies (program hosting).

• Raffle and prize draw facilitation.

• Awards ceremony execution (trophies, certificates, giveaways).

• Same-day edit video/photo presentation.

5. Sponsor & Media Handling

• Acknowledgement of sponsors during program.

• Proper exposure of sponsor booths, banners, and collaterals.

• Media coordination (photo/video documentation).

6. Logistics & Support

• Food and beverage coordination (breakfast, halfway snacks, lunch/dinner).

• Emergency and medical assistance readiness.

• Transportation assistance for VIPs.

• Contingency management (weather or schedule adjustments).

7. Post-Event Wrap-Up

• Collection of unused materials and equipment.

• Distribution of tokens to sponsors and participants.

• Debrief with club and organizing team.

• Turnover of official scores and winners list.